Open Office Support Positions
Job Title: Administrative Assistant
Supervisor: Chief Financial Officer
Administrative assistant will work directly with the Chief Financial Officer of the company providing personalized secretarial, administrative, accounting, and analysis support. This multifaceted job requires adaptability, strong organizational capacity and excellent communication skills.
Responsibilities and Duties:
Maintain contact list, correspondence, appointments, and calendar
Answer incoming calls, screen appropriately, monitor/distribute incoming faxes, and engage visitors to the company
Handle all daily mail both incoming and outgoing
Handle business travel arrangements
Maintain confidential and business files
Develop and carry out an efficient documentation and filing system
Handle basic office management responsibilities
Order and maintain office and kitchen supply stock mindful of annual budget
Ensure office equipment is maintained and operational
Provide backup to the Executive Assistant to the Chief Executive Officer as required
Assist with special projects
Assist with basic Network server and telecommunications issues.
Assist with month and year-end processing
Assist with report production, data entry, filing, and special projects and reports
Mail out invoices, statements and checks
Deposit checks and cash received
Qualifications and Skills:
Education in finance, mathematics, economics, accounting or real estate related field.
Experience in basic bookkeeping.
Multitasking capabilities, priority-setting capacity, and strong organizational skills.
Strong communication and interpersonal skills.
Proven problem-solving skills.
Advanced proficiency in Microsoft Office, including Excel and PowerPoint.
Familiarity with basic accounting parlance and software e.g. MRI, RealPage.
Self-starter able to work independently.
Discretion and confidentiality.